News and Updates

UPDATED I9 Information Advisory From HRA 

The Immigration Reform and Control Act (IRCA) prohibits employers from hiring individuals, including U.S. citizens, for employment in the United States without first verifying their identity and employment authorization on Form I-9. Both employees and employers (or authorized representatives of the employer) must complete the form.

 The U.S. Citizenship and Immigration Services (USCIS) recently released a new version of Form I-9, dated October 21, 2019. From now until April 30, 2020, you may use either the new Form I-9 or the version containing the notation “Rev. 07/17/2017 N.” Beginning May 1, 2020, however, you must use only the new form with the October 21, 2019 version date.

 The new version may be completed as a fillable PDF file or on paper. Remember that Forms I-9 obtained from the USCIS website are not considered electronic Forms I-9 under Department of Homeland Security regulations and, therefore, cannot be electronically signed. Regardless of the method used to enter information into each field, a hard copy of the form must be printed, then signed and dated by hand where required.

 Employers do not need to complete the new Form I-9 for current employees who already have a properly completed Form I-9 on file, unless reverification applies. Unnecessary verification may violate the antidiscrimination provision of the Immigration and Nationality Act (8 U.S.C. ยง1324b).

 In the newly updated Form I-9, USCIS added Eswatini (formerly Swaziland) and North Macedonia (formerly Macedonia) to the Country of Issuance field in Section 1 and the foreign passport issuing authority field in Section 2, because of those countries' recent name changes. These changes are only visible when completing the fillable Form, I-9 on a computer.

 USCIS also made the following revisions in the form instructions:

  •  clarified who can act as an authorized representative on behalf of an employer;
  • updated USCIS website addresses;
  •  provided acceptable document clarifications;
  • updated the process for requesting the paper Form I-9; and
  • updated the DHS Privacy Notice.

The instructions include detailed information for completing document Lists A, B, and C in Section 2, for both online and paper versions.  Click here to download the new form, including fillable and paper versions, as well as instructions.

 If you have questions concerning this notice, please contact HRA Policy at 

December 2019 - January 2020 Government Affairs Update

Compliments of IPMA-HR: Get up-to-speed on legislative proposals and revised regulations that affect public sector human resources by reviewing the   December 2019-January 2020 Government Affairs Update.

Topics covered include the federal budget for 2020, paid family leave for federal employees, collective bargaining and the future of the Affordable Care Act. 

 Human Trafficking Training For All State Employees

In 2019 Governor Kemp announced a statewide initiative to help stop human trafficking in Georgia.  As part of this initiative, the Governor established the Georgians for Refuge, Action, Compassion, and Education (GRACE) Commission to actively work to end human trafficking and increase public awareness of this problem in Georgia. First Lady, Marty Kemp, is a co-chair on this Commission.

Since many employees deal with the public each day and can observe cases of suspected exploitation the commission has implemented Human Trafficking Awareness Training for State employees. This training will enable all employees to recognize the warning signs and learn how to report suspicious activity.

The Human Trafficking Awareness Training, and additional resource material, is available on the DOAS website (Training).  Additionally, DOAS has posted a training video for the general public. Thank you for taking this first step by participating in the training and encouraging your employees to do the same. 

 Department of Driver Service Announces NEW & Improved Driver's Licenses & ID Cards

DDS is pleased to announce they are issuing new and improved driver's licenses and ID cards using black and white photos which are virtually tamper resistant, increasing the overall security of the cards. Customers will get a temporary license or ID paper card until their permanent card arrives in approximately 30 days.

And here's the rest of the story:

  • No rush to renew- All previously licenses and ID's will remain valid until their expiration date

  • DDS to GO - Customers can continue to use the DDS 2 GO mobile app for renewals & address changes

  • Fees - Fees for licenses and/or ID's will remain the same. 

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