HRA News and Updates
THE 2019 CSPA CONFERENCE HAS BEEN RESCHEDULED FOR DECEMBER 17 -19TH. THE CONFERENCE WILL STILL BE HELD IN SAVANNAH. PLEASE VISIT OUR CONFERENCE PAGE FOR DETAILS.
USCIS Instructs Employers to Continue Using the Current Form I-9 After August 31, 2019 *NEW*
U.S. Citizenship and Immigration Services (USCIS) DOAS has instructed employers to continue using the current I-9 employment eligibility verification form presently showing an expiration date of 08/31/2019. USCIS will provide details about the new version of the I-9 form as soon as they become available, although the new version is not expected to contain any substantive changes.
More info regarding the I-9 form (as well as links to the form) can be found at https://www.uscis.gov/i-9.
New EAP Vendor, Beginning 7/01/19
DOAS has obtained a new Employee Assistance Program (EAP) vendor for FY 2020. KEPRO will be the new vendor, effective July 1, 2019. Employees will continue to receive the same services previously offered by the FY 2019 vendor, Espyr, such as, valuable benefits ranging from work life services to financial services with 24/7 support.
The DOAS agreement with Espyr will expire on June 30, 2019.
To learn more about KEPRO's available services, please click on the following links:
The enrollment process is open for the new fiscal year, which begins July 1, 2019 through June 30, 2020. If you are interested in providing the EAP to your employees using the DOAS convenience contract, please review, complete, and return the signed EAP Participation Agreement to Susan Baker at email@example.com by May 15, 2019. Click here to download the agreement.
Your Participation Agreement is needed by May 15, 2019 to facilitate the implementation process. KEPRO will provide your agency with materials to share with your employees about the new EAP. After May 15, KEPRO will work to ensure providers are available throughout the State of Georgia to support the agencies that participate in the program.
To view the FULL announcement, click here.
FLSA Overtime Rule Update Released
The U.S. Department of Labor has issued its proposed regulations on determining overtime exemptions for executive, administrative, and professional employees. If adopted in their current form, the new rules would:
To recap, under the Obama Administration, changes were originally anticipated to go into effect December 2016 that would have raised the annual salary threshold for overtime eligibility to $47,462. However, in November 2016, a federal court blocked the changes from being implemented. Under the Trump administration, a Notice of Proposed Rulemaking was announced during the spring 2018 Regulatory Agenda to determine what the salary exemptions should be for executive, administrative, and professional employees.
The complete draft of the proposed regulation is available at https://www.regulations.gov/document?D=WHD-2019-0001-0001. The deadline to submit comment is May 21 2019, at 11:59 PM (ET).
HR Toolkit: Moves between State and Local Employment in Teamworks
The Department of Administrative Services and State Accounting Office are pleased to announce the availability of a new reason code for employee moves between state and local employers in the PeopleSoft TeamWorks HCM system with no break in employment. The code is MSL (move between state and local). When the combination of TER/MSL is entered by the losing agency and REH/MSL is entered by the receiving agency, benefits systems will read the codes as Transfer Out and Transfer In. This programming should facilitate smoother transfer of benefits for employees making these employment moves.
Job aids that offer guidance for HR transactions and benefits continuation using the MSL reason code are available on the DOAS website . They are intended to support movements without a gap in employment between state Executive Branch employment and employment with a Community Service Board (CSB), County Board of Health Community Operated Program (BOHCOP), or County Public Health employer. They also assume that both employers use the TeamWorks HCM system managed by the State Accounting Office, and that the employee is moving between fully-benefited positions.
The MSL reason code may also be used when employees move without a break between state and local employment that is not fully-benefited in one or both positions (such as temporary, part-time, or hourly employment).
For guidance on system entry or benefits for such employee moves, the following resources are available:
New Test to Determine Whether Interns Must be Paid Under the FLSA
The US Department of Labor (USDOL) recently updated the test it uses to determine whether an employer must pay an intern under the Fair Labor Standards Act (FLSA). Prior to this change, it used an all or nothing 6-factor test for determining whether an internship could be unpaid. Note that case law established a “primary beneficiary” test for Georgia employers in 2015. The recent USDOL change brings the Wage and Hour Division’s regulators in sync with Georgia’s case precedence.
USDOL’s new “primary beneficiary” test does not require every factor to be met, but rather considers the extent to which each factor applies. The test is comprised of the following seven factors:
The new test is intended to offer more flexibility for unpaid internships. It is advisable to consider all factors related to a particular internship and ensure the intern will be the primary beneficiary of the relationship before you determine it should be unpaid.
If you have questions about the information in this advisory, please contact Autumn Cole at firstname.lastname@example.org or 404-463-7057.